Admin Assistant Vacancies x2 (Permanent Government Role)

Reference Numbers: VAC00422/27 & VAC00372/27
Job Level: B5
Salary: R220,972 – R331,457 per annum
Employment Type: Permanent (Internal & External Applicants)

Job Overview

Two permanent Administrative Assistant positions are available within a government service management division. The successful candidates will provide high-level administrative and clerical support to ensure smooth departmental operations.

This role is ideal for individuals with strong organizational skills, attention to detail, and experience in office administration.

Purpose of the Role

To provide comprehensive administrative support to the sub-department and ensure efficient corporate service delivery across the unit.

The role includes:

• Preparing reports and documentation
• Managing correspondence and records
• Supporting meetings and scheduling activities
• Providing general office and clerical support

Key Responsibilities

1. Administrative Support

• Receive, record, and manage incoming and outgoing correspondence
• Maintain proper filing systems and record keeping

2. Documentation & Communication

• Prepare meeting minutes, reports, and presentations
• Distribute official communication to relevant stakeholders

3. Office Coordination

• Schedule meetings, work sessions, and staff engagements
• Manage logistics and coordination for departmental activities

4. Travel & Logistics

• Arrange accommodation and travel bookings
• Ensure compliance with internal travel policies and procedures

5. Management Support

• Assist with budgeting and administrative financial tracking
• Support management with documentation requiring approval

Minimum Requirements

Education

• Grade 12 (NQF Level 4) is essential
• A relevant short course/certificate (NQF Level 4 or below 1 year) is an advantage
• MS Office or Administration certification is beneficial

Experience

• 1–2 years’ experience in an administrative or office support role

Technical Competencies

Applicants should have knowledge of:

• Office administration principles and procedures
• Records and document management systems
• Basic bookkeeping principles
• MS Office (Word, Excel, Outlook, PowerPoint)
• General office equipment usage

Key Skills Required

• Strong organizational skills
• Attention to detail
• Communication and coordination ability
• Time management
• Professional office conduct
• Ability to work under pressure

Why Apply for This Position?

This is a strong opportunity for individuals seeking a stable government administration career, offering:

• Permanent employment security
• Competitive salary package
• Exposure to structured government operations
• Career growth in administrative services

How to Apply

Interested candidates must quote the reference numbers: