A leading company in the food and beverages industry is currently hiring a Receptionist and Administrator to support daily office operations within its distribution centre and sauce plant operations.
This entry-level administrative opportunity is ideal for candidates with strong communication skills, office administration experience, and proficiency in Microsoft Office applications.
The successful candidate will provide professional reception services while supporting administrative coordination, procurement administration, record management, and communication between departments.
Job Overview
- Position: Receptionist and Administrator
- Division: Distribution Centre
- Industry: Food and Beverages
- Job Type: Administrative / Office Support
- Experience Level: Entry Level
- Functional Area: Administration
Receptionist and Administrator Duties
Reception & Front Desk Administration
- Manage the reception area professionally
- Welcome visitors, suppliers, and clients
- Answer and direct incoming calls efficiently
- Coordinate meeting room bookings and visitor sign-ins
- Ensure compliance with site safety and PPE requirements
Office Administration & Data Capturing
- Maintain physical and electronic filing systems
- Capture and update records on internal systems
- Assist with reports, presentations, and correspondence
- Manage incoming and outgoing mail and courier services
- Ensure office supplies and consumables are adequately stocked
Procurement & Logistics Support
- Support purchase order administration
- Track invoices and supplier documentation
- Coordinate travel bookings and accommodation logistics
- Assist with organising meetings, training, and internal events
Compliance & Record Management
- Maintain records aligned with food safety standards
- Support document control and audit compliance
- Ensure organised office and reception areas
- Escalate administrative issues to management when necessary
Minimum Requirements
Applicants should have:
- Microsoft Office proficiency (Word, Excel, Outlook)
- Knowledge of office administration systems
- Data capturing and record management skills
- Telephone and switchboard handling experience
- Document control and filing system knowledge
- Basic procurement and purchase order administration understanding
Skills & Competencies
The ideal candidate should demonstrate:
- Strong communication and interpersonal skills
- Professional front-desk presentation
- Excellent organisational ability
- Attention to detail and accuracy
- Ability to multitask under pressure
- Effective time management skills
- Teamwork and stakeholder coordination
Why Apply for the Receptionist and Administrator Job 2026?
This administrative role offers valuable workplace experience in office coordination, reception management, procurement support, and operational administration within a professional food manufacturing environment.
It is an excellent opportunity for candidates seeking entry-level administration jobs, receptionist vacancies, or office support careers in South Africa.
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