Administrative Assistant Job in Sandton (Linbro Park) – DRiV Careers 2026

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Job Title: Administrative Assistant
Company: DRiV Incorporated
Location: Linbro Park AH, Sandton, Gauteng, South Africa
Employment Type: Full-Time
Industry: Automotive / Corporate Administration

Job Overview

DRiV Incorporated is seeking a highly organised and experienced Administrative Assistant to join its Sandton-based operations team.

This role is responsible for providing high-level administrative, coordination, and operational support across multiple departments. The successful candidate will manage meetings, travel arrangements, office administration, communications, and internal coordination activities in a fast-paced regional environment.

Key Responsibilities

Meeting & Office Coordination

• Schedule and coordinate different types of meetings
• Book venues, boardrooms, and training rooms
• Arrange refreshments, lunches, and meeting logistics
• Create and manage folders for presentations and reports
• Ensure submission and filing of board meeting minutes for audit purposes

Travel & Diary Management

• Manage diaries for MD and Sales Manager
• Arrange local and international travel (flights, accommodation, transport, forex)
• Handle visa applications and supporting travel documentation
• Organise travel insurance and roaming packages
• Process travel expenses and reconcile with Finance

Office Administration

• Order monthly office supplies and stationery
• Manage mobile phones, data packages, and procurement processes
• Track and monitor cell phone usage and expenses
• Maintain accurate records of office expenditure

Communication & Coordination

• Manage customer communication and pricing updates
• Distribute advertising materials to regional managers
• Maintain records of marketing and campaign materials
• Coordinate onboarding of new suppliers and vendors
• Support internal and external stakeholder communication

Finance & Reporting Support

• Sort and process invoices aligned with travel approvals
• Reconcile overseas travel expenses with Finance
• Facilitate customer invoices and credit approvals
• Ensure POS materials are ordered and maintained

Events & HR Support

• Book and coordinate seminars, conferences, and events
• Support HR with staff engagement and team events
• Order corporate clothing and manage distribution
• Maintain records of training, certificates, and fitment centres

Minimum Requirements

• Office Administration Degree or Diploma (essential)
• Minimum 5 years administrative experience (regional environment preferred)
• Strong proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Ability to work across multiple systems and platforms
• Excellent communication skills (English minimum B2 level)

Key Skills & Competencies

• Strong organisational and planning skills
• Ability to work under pressure and meet deadlines
• High attention to detail
• Strong interpersonal and communication skills
• Problem-solving and lateral thinking ability
• Ability to prioritise tasks effectively
• Team player with a collaborative mindset
• Strong understanding of Lean/continuous improvement principles

Personal Attributes

• Professional and reliable
• Highly disciplined with time management
• Proactive and self-driven
• Strong sense of accountability
• Ability to multitask effectively
• Positive and solution-oriented attitude

Why Join DRiV?

Working at DRiV Incorporated offers the opportunity to:

• Work in a global corporate environment
• Gain exposure to regional operations
• Be part of a high-performance administrative team
• Contribute to continuous improvement processes
• Build a long-term career in corporate administration