Admin Clerk (Quality) – Supreme Processing (Permanent)

Closing Date: 2026/03/26
Reference Number: CBH260311-1
Business Unit: Supreme Processing
Division: Processing
Department / Branch: Germiston Further Processing Plant
Job Type: Permanent
Positions: 1
Location: Germiston, Gauteng, South Africa
Equity Status: EE Preferred
Job Category: Agriculture

Job Summary

Supreme Processing has an opportunity available for an Admin Clerk (Quality). The role supports the Quality Assurance (QA) department by maintaining the Quality Control Program, managing documentation, and assisting with internal and external audits. This includes conducting plant visits, following up on corrective actions, and ensuring compliance with quality and food safety systems.

Minimum Requirements

• Grade 12 (Matric)
• Qualification in Food Technology, Quality Assurance, or a related field
• Previous experience in quality administration/document control in a food manufacturing environment (advantageous)
• Good understanding of food safety and quality systems (e.g. HACCP, GMP)
• Proficient in Microsoft Office (Excel, Word, Outlook)
• Strong attention to detail and organizational skills
• Good communication and administrative skills

Duties and Responsibilities

1) Quality System Support

• Support implementation and maintenance of the Quality Control Program
• Ensure quality control procedures are followed across the plant
• Conduct plant visits according to established quality guidelines
• Provide feedback to the Assistant QA Manager based on findings
• Follow up on corrective actions and ensure non-conformances are closed out
• Communicate recurring documentation issues to relevant department managers

2) Document Control and Record Management

• Review procedures, work instructions, and records for compliance with food safety/quality systems
• Ensure documents issued are the correct revision
• Copy and distribute required records to relevant departments
• Check received records for correct completion, stamping/verification, and documentation standards (no scratching/open spaces)
• Return incomplete/incorrect records for correction
• Maintain and share a weekly tracking list of incomplete records
• Verify corrective actions are completed before filing

3) Filing and Archiving

• Maintain an accurate, neat filing system for traceability and quick access
• File checked documents according to the established filing system
• Archive documents when files are full (clearly labelled, identifiable boxes)
• Keep the archive room orderly and audit-ready

4) Reporting and Administration

• Compile statistical reports as required
• Submit correctly completed waste documentation to the QA Manager daily
• Manage general email correspondence related to quality documentation

5) Audit Support

• Assist with preparation and coordination of external audits
• Ensure documentation is accessible and audit-ready at all times

How to Apply

Apply before 2026/03/26 using Reference: CBH260311-1.