Chief Registry Clerk (HR Administration) – Germiston

Apply for Chief Registry Clerk (HR Administration) at Ekurhuleni West TVET College, Germiston. Level 7 permanent post. Closing 9 Jan 2026 at 11:00.

Chief Registry Clerk (Human Resource Administration)

Post Type: Permanent
Reference: EWC CC 08/2025
Campus: Corporate Centre (Germiston)
Closing Date: 09 January 2026 at 11:00
Salary: R325 101 – R382 959 per annum (Salary Level 7) plus benefits

About the Position
Ekurhuleni West TVET College (EWC) invites suitably qualified and experienced candidates to apply for the position of Chief Registry Clerk (Human Resource Administration) based at the Corporate Centre in Germiston. The successful candidate will supervise the registry function within Human Resources and support key HR administrative processes.

Minimum Requirements

• Matric Certificate/Grade 12 or equivalent
• Recognised National Diploma/Degree in Archive and Records Management / Business Administration or equivalent (NQF level 6/7)
• 1–2 years’ experience in Registry and Human Resources
• A valid driver’s licence (advantageous)
• Knowledge of ITS and PERSAL (added advantage)

Skills & Competencies

• Computer literacy
• Ability to work effectively in a team
• Strong organisational and record‑keeping skills
• Attention to detail and confidentiality

Key Duties & Responsibilities

1. Supervise and Render an Effective Filing and Record Management Service

• Open and close files according to the approved record classification system
• File, store, trace (electronically and manually) and retrieve documents and files
• Safeguard all Human Resource records
• Update personnel files regularly
• Provide records as required for auditing and verification purposes
• Dispose of files in terms of applicable legislation and approved College policies

2. Assist in Recruitment and Selection

• Process applications, handle responses and coordinate shortlisting processes
• Prepare for interviews, including arrangements of dates, venues and invitations
• Develop and maintain an up‑to‑date recruitment database
• Ensure accuracy and regular updating of the Human Resource Information System (HRIS)

3. Assist with Conditions of Service and Remuneration

• Maintain and update staff files
• Compile and submit HR reports to management as required
• Process payroll for all employees and handle related administration and queries (including Pension Fund matters)
• Process Pension, Housing Allowance, Long Service benefits and related benefits
• Supervise, guide and support HR staff under your supervision
• Manage performance agreements, development and performance of staff in the unit

General Instructions to Applicants

Applicants must complete and submit a NEW Z83 form (effective 01 January 2021).
Important: Applications using the old Z83 form will be disqualified.

The new Z83 form is obtainable:

• From this website (click on the “APPLY NOW” button, where applicable), or
• From any Public Service Department.

The completed Z83 form must be accompanied by:

• A comprehensive CV with three (3) contactable references and their email addresses
• Original certified copies of all qualifications (foreign qualifications must be evaluated by DHET & SAQA)
• Original certified copy of your identity document
• Original certified copy of a valid driver’s licence

Submission Method (No Email or Fax):
Applications must be hand-delivered to:
Ekurhuleni West TVET College
Corporate Centre
Cnr Flag and Rose Innes Roads
Germiston

Please mark your application clearly with the correct post title and reference number (EWC CC 08/2025).

Closing date: 09 January 2026 at 11:00.
Applications received after the closing date and time will not be accepted.

If you do not receive any response from the College within 60 days after the closing date, please consider your application unsuccessful. The College reserves the right to withdraw this position at any time. Communication will only be entered into with short‑listed candidates and the successful applicant.

Enquiries
For more information, please contact the Human Resource Department:

• Ms MD Phaka / Mr MM Masela (Human Resource Clerks)
• Tel: 011 323 1600