Job Ref: 3120404278
Date Posted: 15 May 2026
Location: Johannesburg, South Africa
Recruiter: 3L Consulting (Pty) Ltd
Job Overview
3L Consulting (Pty) Ltd is seeking a highly organised and proactive Office Administrator & Executive Assistant to support senior leadership and ensure smooth daily business operations in Johannesburg.
This dual-function role combines executive support and office administration within a fast-paced FMCG environment. The successful candidate will work closely with the Managing Director, Head of Finance, and Head of Operations.
Purpose of the Role
The Office Administrator & Executive Assistant will be responsible for managing executive coordination, office operations, documentation, communication, and workflow support.
This role requires strong organisational ability, attention to detail, and the ability to handle confidential information with professionalism and discretion.
Key Responsibilities
Executive Support
- Manage executive calendars, meetings, and scheduling
- Prepare presentations, reports, and briefing documents
- Handle emails, calls, and executive correspondence
- Track deadlines, actions, and follow-ups
- Maintain confidentiality of sensitive information
Office Administration
- Maintain filing systems and business documentation
- Draft and format reports, minutes, and correspondence
- Support audits and documentation requirements
- Assist with onboarding administration
- Manage internal communication and documentation flow
Project & Workflow Coordination
- Support business projects and strategic initiatives
- Conduct research and prepare briefing materials
- Liaise across departments for coordination
- Monitor project progress and deliverables
Office Operations
- Manage office supplies and procurement
- Coordinate equipment maintenance and service providers
- Handle office bookings and meeting room scheduling
- Support general office operations
Reception & Communication
- Act as first point of contact for visitors and clients
- Manage mail, courier, and deliveries
- Maintain updated contact databases
- Ensure professional front-office service
Events & Travel Support
- Assist with internal meetings and events
- Coordinate travel arrangements and logistics
- Support event planning and execution
Minimum Requirements
- Matric (Grade 12) – essential
- Proven experience in administration or executive support
- Strong MS Office skills (Outlook, Word, Excel, PowerPoint, Teams)
- Excellent communication and organisational skills
- Ability to multitask and work under pressure
Preferred Experience
- Experience in FMCG or fast-paced environments
- Basic bookkeeping or expense tracking exposure
- Familiarity with office management systems
Key Skills & Attributes
- Strong attention to detail
- High level of confidentiality
- Excellent time management
- Problem-solving ability
- Proactive and self-driven attitude
- Strong interpersonal skills
- Ability to adapt to changing priorities
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