Tender & Commercial Administrator Jobs in Johannesburg

Tender & Commercial Administrator Jobs in Johannesburg can suit professionals who enjoy combining administration, document management, commercial processes and deadline-driven coordination. DHL International (Pty) Ltd. is advertising a permanent full-time Tender & Commercial Administrator position in Johannesburg, Gauteng.

The role sits within DHL Express and reports to the Senior Manager Sales Development. Rather than being limited to general office administration, the position focuses heavily on tenders, commercial documentation, vendor records, customer requirements and internal approvals.

The successful candidate will help coordinate RFPs, RFQs, RFIs and tender submissions from the initial administrative stages through review, approval and submission. The position also involves working with Sales, Legal, Compliance and other internal stakeholders.

For candidates with at least two years of experience in tender administration, commercial administration, sales support or customer support, this vacancy offers an opportunity to apply those skills in a large logistics organisation.

Job Overview

About DHL International

• DHL International (Pty) Ltd. is the company named in the vacancy, with the position located in Johannesburg within its Express business.
• The advertisement describes DHL as an international logistics provider operating across numerous countries and highlights its role in connecting customers and businesses across borders.
• For this particular vacancy, the important distinction is that the successful candidate will work on the commercial and sales administration side of the business. The position therefore requires an understanding of structured documentation, tender deadlines, customer requirements and internal business processes.
• The supplied vacancy does not provide detailed information about the Johannesburg team’s size, salary package or specific benefits. Applicants should verify those details through DHL’s official recruitment channel.

What Does a Tender & Commercial Administrator Do?

• A Tender & Commercial Administrator helps make sure commercial opportunities are handled accurately from an administrative and governance perspective.
• A major part of this role involves coordinating RFPs, RFQs and RFIs. These are different types of requests organisations use when engaging potential suppliers or requesting information and pricing. The administrator needs to keep track of what information is required, who needs to review it and when the final submission must be completed.
• The position also involves reviewing tender opportunities and summarising important requirements for the relevant Sales and Commercial stakeholders. This requires more than copying information into a spreadsheet. The administrator needs to notice missing information, potential risks, unusual requirements or deadlines that could affect the submission.
• Legal and compliance documentation is another important component. The administrator will coordinate documents such as NDAs, service agreements, terms and conditions, codes of conduct and anti-bribery documentation with the appropriate internal teams.
• The role also requires maintaining tender trackers, vendor information, customer portals and company documentation. Accuracy is particularly important because incorrect or outdated information can affect a commercial submission.
• Another part of the position involves monitoring tender outcomes and reporting on wins, losses and trends. This information can help the commercial team identify patterns and improve future submissions.
• The successful candidate will also support vendor onboarding, customer due diligence, stationery procurement and departmental purchasing. In addition, the role provides secondary support to Sales Operations, including sales-tool administration, reporting, data quality and process compliance.

Requirements for the DHL Tender Administrator Position

• The vacancy requires a post-matric qualification in Business Administration, Sales, Commercial Management or a related field.
• Candidates also need at least two years of experience in an environment involving tender administration, commercial administration, sales support or customer support.
• This requirement is important because the position involves coordinating several business stakeholders rather than simply performing routine administrative tasks. Applicants should demonstrate examples of managing documents, deadlines and requests from different departments.
• Strong organisational and document-management skills are required. Your CV should therefore show how you have handled records, reports, contracts, applications, customer information or other structured documentation.
• The employer also wants someone who can coordinate multiple deadlines and work with cross-functional stakeholders. In practical terms, this means being comfortable following up with people from different departments while keeping the overall process moving.
• Attention to detail and the ability to handle confidential information are also listed. This is particularly relevant when dealing with commercial submissions, vendor information and legal documentation.
• Candidates need proficiency in Microsoft Office and document management systems and must have a valid driver’s licence.
• Knowledge of DHL products, solutions and sales processes, including COMET, is an advantage rather than a stated minimum requirement. Familiarity with procurement, tender and vendor-management processes is also preferred.

Is This Tender & Commercial Administrator Job Right for You?

• This vacancy may suit someone who enjoys structured administrative work but wants exposure to commercial and sales operations. It is particularly relevant to candidates who have worked with tenders, quotations, procurement documents, customer support or sales administration.
• The role requires a high degree of organisation because several submissions or commercial processes can potentially be active at the same time. Missing a deadline, attaching the wrong document or using outdated company information could create unnecessary problems for the wider team.
• Candidates should also be comfortable communicating with people at different levels of an organisation. The vacancy mentions Sales Executives, Sales Managers, National Customer Managers, Directors, Legal, Compliance and other support functions.
• That means the position requires more than technical administrative ability. You need to know when to follow up, when to escalate an issue and when to obtain approval from the appropriate person.
• Another consideration is the amount of document-based work involved. Someone who dislikes reviewing detailed documentation, maintaining trackers or checking information carefully may find this type of position demanding.
• The job does not require travel, according to the advertisement, but candidates should not interpret that as meaning the role is entirely flexible or remote. The vacancy identifies Johannesburg as the location and describes the position as full-time.

Salary and Career Growth

The advertisement does not specify a salary for the Tender & Commercial Administrator position. Applicants should therefore avoid assuming a particular salary based on other DHL vacancies or salary estimates found on recruitment websites.

General South African career guidance

• Tender and commercial administration can provide transferable experience across several business functions. Someone who develops strong skills in tender coordination, procurement documentation, vendor management, sales operations and commercial processes may eventually consider positions such as Tender Specialist, Bid Coordinator, Commercial Coordinator, Procurement Administrator, Sales Operations Specialist or Contract Administrator.
• Progression depends on an individual’s qualifications, performance, experience and the opportunities available within their employer. These are general career possibilities and are not a guarantee of promotion at DHL.
• Candidates should also consider the value of developing complementary skills such as advanced Excel, document management, procurement processes, contract administration and commercial reporting.
• Because no salary is published, applicants who reach the appropriate stage can ask about the remuneration package and other employment conditions directly through the recruitment process.

How to Tailor Your CV and Cover Letter

A generic administration CV may not communicate your suitability for this vacancy. Your CV should demonstrate that you understand deadlines, commercial documentation and stakeholder coordination.

1. Put tender or commercial experience near the top

If you have worked with tenders, RFQs, RFPs, quotations, bids or procurement documentation, make this prominent.

2. Show document-management experience

Mention the types of records you have managed, such as contracts, supplier documents, customer records, compliance documents or submission packs.

3. Demonstrate deadline management

Instead of saying “good time management”, describe situations where you coordinated several deadlines and ensured submissions were completed on time.

4. Highlight stakeholder coordination

Mention experience working with sales, procurement, finance, legal, customers, suppliers or other departments.

5. Include Microsoft Office skills

List the applications you genuinely use, such as Excel, Word, Outlook, PowerPoint and Teams.

6. Mention procurement or vendor experience

If you have helped onboard suppliers, obtain quotations, process purchasing requests, maintain vendor records or follow up on deliveries, include those details.

7. Address your driver’s licence

Because a valid driver’s licence is specifically listed, make it easy for the recruiter to see whether you meet this requirement.

A suitable CV summary, if accurate for your background, could be:

Commercial administration professional with experience supporting tender processes, managing business documentation, coordinating multiple deadlines and working with cross-functional stakeholders in sales and customer-focused environments.

A possible cover-letter opening is:

I am applying for the Tender & Commercial Administrator position because my experience in administration, document coordination and stakeholder support has developed my ability to manage detailed commercial processes while maintaining accuracy and meeting strict deadlines.

Only use wording that accurately reflects your actual experience.

Interview Preparation

If you are shortlisted, prepare practical examples rather than relying on broad claims such as “I am hardworking”.

1. “Tell us about your experience with tenders or RFQs.”

Explain the type of tender or commercial process you have supported and your specific responsibilities. If you have not worked directly with RFPs, discuss related experience such as quotations, procurement documents, customer proposals or supplier processes without pretending it was a formal tender.

2. “How do you manage multiple tender deadlines?”

Explain the system you use to track requirements, responsible stakeholders, approval stages and submission dates. A good answer should demonstrate that you monitor progress proactively rather than waiting until the deadline is close.

3. “How would you handle missing information before a tender submission?”

Explain that you would identify exactly what is missing, contact the responsible stakeholder, record the outstanding action and escalate appropriately if the deadline is at risk. The key is to show ownership without bypassing the correct approval process.

4. “Tell us about a time you identified an error in important documentation.”

Use a genuine example. Explain what you noticed, how you verified the correct information, who needed to be informed and what you did to prevent the error from reaching the final recipient.

5. “What experience do you have with Microsoft Office?”

Do not simply say “I am proficient”. Explain which applications you use and what you use them for—for example, Excel for trackers and reporting, Word for documents, Outlook for coordination and PowerPoint for presentations.

Step-by-Step Application Guide

1. Check the vacancy reference: Use AV-381942 when identifying the position.
2. Review the requirements: Confirm your post-matric qualification, relevant experience, Microsoft Office capability and driver’s licence.
3. Update your CV: Emphasise tender administration, commercial support, sales administration, procurement, document management and deadline coordination.
4. Prepare supporting information: Keep copies of your qualification, identification documents, employment information and references available if requested.
5. Check your application carefully: Make sure your contact details and employment dates are accurate.
6. Apply through DHL’s official careers platform: Avoid sending personal information to unverified recruiters or third-party contacts.
7. Save your application details: Keep the job reference and a copy of the CV you submitted for future interview preparation.

Closing date: The supplied advertisement does not specify a closing date. Applicants should check the official DHL vacancy page for the current closing date or application status.

Scam and Safety Warning

Job seekers should verify this vacancy through DHL’s official careers platform before submitting personal information. Be cautious if someone contacts you through WhatsApp, Telegram or social media claiming to be a DHL recruiter without being able to verify the vacancy.

Never pay an application or recruitment fee. Legitimate employers do not require candidates to pay money simply to apply for a vacancy. Do not provide banking passwords, PINs, OTPs or other security credentials to someone claiming that payment is required to secure an interview or job.

Frequently Asked Questions

What is the Tender & Commercial Administrator job location?

The position is based in Johannesburg, Gauteng, South Africa. The advertisement identifies DHL International (Pty) Ltd. and DHL Express as the business associated with the vacancy. It also states that no travel is required for the position.

What qualification does DHL require?

The vacancy requires a post-matric qualification in Business Administration, Sales, Commercial Management or a related field. Applicants should make their qualification easy to identify on their CV and explain relevant experience that connects to tender or commercial administration.

How much does the Tender & Commercial Administrator earn?

The salary is not specified in the supplied advertisement. Candidates should not rely on unverified salary figures from other websites. If salary information is not provided during the initial application, it can be clarified through the appropriate recruitment process.

Is previous DHL experience required?

No. The advert does not state that previous employment at DHL is mandatory. Knowledge of DHL products, solutions and sales processes, including COMET, is listed as an advantage, while tender, commercial administration, sales support or customer support experience is part of the stated experience requirement.

Is a driver’s licence required?

Yes. A valid driver’s licence is specifically listed under the requirements. Applicants should therefore ensure their CV clearly indicates that they hold one if they meet this requirement.

Disclaimer

Mojamzansi is not the employer or a recruitment agency. Always verify details with the employer on their official channel.