Office Assistant Vacancy | Edenvale, Gauteng

Position: Office Assistant with Reception Duties
Location: Edenvale, Gauteng
Industry: Construction
Employment Type: Full Time Permanent
Closing Date: 19 March 2026

Job Description

Our client in the construction industry is currently looking for a proactive, detail oriented Office Assistant to join their team in Edenvale Gauteng. This is an excellent opportunity for a motivated individual to join a fast paced dynamic team.

Minimum Requirements:

• Matric (Grade 12)
• Minimum 4 years proven experience in office administration and reception duties
• Advanced level proficiency in Microsoft Word, Excel and Outlook
• Valid drivers license and own vehicle will be a strong advantage
• Previous experience working in the construction industry will be highly advantageous
• Excellent professional communication and telephone etiquette

Key Responsibilities:

Reception & Front Desk

• Welcome and direct all clients and visitors in a courteous and professional manner
• Answer, screen and direct all incoming telephone calls
• Maintain a neat and organised reception and conference room area
• Schedule all appointments, meetings and boardroom bookings
• Prepare meeting agendas and take accurate minutes
• Manage all incoming and outgoing mail and courier deliveries
• Handle all sensitive and confidential information discreetly
• Maintain visitor identification and all site security protocols

Fleet Management

• Issue vehicle checklists to drivers and monitor all vehicle usage
• Schedule and arrange all vehicle servicing and roadworthy testing
• Manage license renewals and all fleet related documentation
• Submit insurance claims and compile incident reports
• Reconcile monthly fleet statements and maintain logbooks
• Prepare and submit monthly fleet management reports

General Administration

• Oversee all general maintenance of the office building
• Monitor and manage all health and safety equipment and protocols
• Manage all security systems, access controls and intercoms
• Book all flights, car rental and accommodation for staff travel
• Order and manage all office supplies, stationery and groceries
• Coordinate with IT service providers for all system issues
• Perform general data entry, filing and photocopying duties
• Assist with the organisation of company events and open days

How to apply