Personal Assistant Vacancy at Sebokeng Hospital 2026

A Personal Assistant working in a hospital CEO’s office needs more than basic administrative skills. The role calls for someone who can organise meetings, manage sensitive correspondence, prepare accurate records and communicate professionally with senior officials. For applicants with secretarial or administrative qualifications and experience supporting senior management, the Department of Health has advertised one Personal Assistant position at Sebokeng Hospital in Gauteng.

The position falls under the Admin-CEO directorate and offers an annual salary package of R338,106, plus benefits. Applicants must have Grade 12, the relevant secretarial or administrative qualification described in the vacancy notice, and at least three years of experience providing support to senior management. Applications must be submitted online using the required new Z83 form and an updated, detailed CV.

The closing date is 11 November 2026. Before applying, candidates should pay particular attention to the qualification wording and the requirement for exact employment dates on their CVs. These details can help the recruitment team assess whether an applicant meets the advertised criteria.

Personal Assistant Vacancy Overview

Applicants should use reference number refs/057207 when making enquiries or identifying the vacancy. The advert lists one available post, and the recruitment team may use practical exercises or tests to assess candidates for non-Senior Management Service positions.

About the Employer

The advertised employer is the Gauteng Department of Health, with the position based at Sebokeng Hospital. The vacancy falls within the administrative support function of the CEO’s office rather than a clinical role.

Administrative work in a public healthcare setting can involve coordinating communication, maintaining records and supporting management processes. These functions help senior officials organise their responsibilities and handle information appropriately. However, the supplied advert does not provide further details about the specific office structure, working hours or employment contract for this post.

Candidates should therefore rely on the official vacancy notice for the stated requirements and contact the listed enquiry person if they need clarification. Information about the hospital or the department should not be treated as confirmation of additional job conditions that are not included in the advert.

What Does a Personal Assistant Do in a Hospital CEO’s Office?

A Personal Assistant helps a senior manager keep administrative responsibilities organised. Instead of focusing on one repeated task, the work may involve several activities that need to be completed accurately and on time.

Meeting coordination is one important responsibility. This can involve arranging the practical details of a meeting, preparing an agenda and ensuring that the required information is available. Taking minutes also requires attention because the record should accurately reflect the discussion, decisions and actions agreed upon.

Correspondence management is another part of the role. Emails, letters and other communications need to be organised and directed appropriately. The assistant may also be asked to conduct research, prepare information for the CEO or communicate with the office of the Chief Director on the CEO’s behalf.

A typical day in this type of position may begin with reviewing scheduled meetings and outstanding correspondence. Later tasks could include preparing meeting documents, recording minutes, following up on administrative matters and organising information requested by management. The exact daily schedule for this particular post is not specified.

Confidentiality is particularly important. A Personal Assistant may encounter information that should not be shared with unauthorised people. Professional judgement, discretion and reliable record handling are therefore essential parts of the job.

Requirements for the Personal Assistant Vacancy

Applicants should compare their qualifications and experience with the official requirements before preparing an application.

Educational qualifications

The advert requires Grade 12 and refers to a three-year tertiary qualification, such as a degree, B-Tech or National Diploma at NQF Level 6 or 7 in secretariat-related studies. It also mentions a diploma or equivalent qualification in secretarial or administrative studies.

Because the advert uses several qualification descriptions, applicants should check whether their particular qualification meets the stated requirement rather than assuming that any diploma or degree will be accepted. If the wording is unclear for your qualification, contact the listed enquiry person before submitting an application.

Applicants with qualifications obtained outside South Africa may be required to provide an evaluation certificate from the South African Qualifications Authority (SAQA).

Relevant work experience

At least three years of experience providing support services to senior management is required. Experience should be clearly presented in the CV so that the recruitment team can assess the duration and relevance of previous employment.

Examples of potentially relevant experience include supporting a senior manager with meetings, preparing documents, recording minutes, managing correspondence or coordinating administrative activities. These examples are guidance on how to describe relevant work; applicants should only include duties they have genuinely performed.

If you have administrative experience but are unsure whether it qualifies as senior-management support, compare your actual responsibilities with the advert and seek clarification where necessary.

Skills and professional qualities

The position calls for computer literacy, good written and verbal communication, telephone etiquette, organisational ability, analytical thinking, report writing and problem-solving skills. Project management ability and basic knowledge of financial administration are also mentioned.

The advert further highlights reliability, tact, discretion and the ability to work under pressure. Applicants should be ready to explain how they manage competing tasks, communicate with different people and protect confidential information.

Knowledge of relevant legislation, policies, procedures and public service prescripts is also listed. Candidates should describe any relevant knowledge honestly and avoid claiming expertise in legislation or systems they have not worked with.

Is This Personal Assistant Job Right for You?

This position may suit someone who enjoys structured administrative work and is comfortable supporting a senior manager. It may be particularly relevant to candidates who have already worked as a Personal Assistant, executive assistant, secretary or administrative support officer and can demonstrate at least three years of relevant experience.

The role may also suit someone who is confident preparing documents, managing correspondence and communicating with people in different positions. Because the assistant supports the CEO, reliability and careful handling of information are important considerations.

However, applicants should think carefully about whether they meet the experience and qualification requirements. Someone with only general office experience may not necessarily meet the requirement for three years of support to senior management. Similarly, a qualification in an unrelated field should not be assumed to satisfy the secretarial or administrative qualification requirement.

The work may also involve pressure when meetings, correspondence and requests arrive at the same time. People who struggle to organise deadlines, maintain accurate records or handle confidential information may find the responsibilities challenging.

Applicants should also consider practical issues such as travelling to the workplace and whether the salary package meets their financial needs. The advert does not state the working hours, transport arrangements or exact benefits, so those details should be confirmed through the official recruitment channel if they affect your decision.

Salary and Career Growth

The advertised salary package is R338,106 per annum, Level 7, plus benefits. This is the annual package stated in the vacancy notice, not a confirmed monthly take-home amount.

Dividing the annual figure by 12 gives approximately R28,175.50 per month before any applicable deductions or adjustments. This calculation is only a simple monthly equivalent of the advertised annual amount; it does not establish the actual net salary or explain how the benefits are structured.

General career guidance

In South Africa, administrative professionals may build experience by taking on more complex coordination, executive support, records management or office administration responsibilities. Depending on their qualifications, experience and available vacancies, they may later explore senior administrative roles or other public-sector support positions.

Career progression is not automatic. It can depend on the requirements of future posts, demonstrated performance, additional training and whether suitable vacancies become available. This is general career guidance, not a promise of promotion from this position.

Candidates interested in developing further should strengthen skills that are useful across administrative roles, including professional writing, spreadsheet use, meeting coordination, records management and handling confidential information. Keeping a record of completed responsibilities and relevant training can also make it easier to update a CV when applying for future posts.

How to Tailor Your CV and Cover Letter

A CV for this position should make it easy for the recruitment team to confirm your qualifications and calculate your years of relevant experience. A general CV that lists duties without dates or clear examples may make that assessment more difficult.

Use the following steps to improve your application.

1. Start with a focused professional summary. Briefly state your genuine administrative or secretarial background, relevant qualification and experience supporting senior management, if applicable.Example CV summary: “Administrative professional with [number] years of experience supporting senior management, coordinating meetings, preparing documents and managing correspondence. Holds [actual qualification] and has experience in [relevant duties].”Replace the bracketed details with accurate information. Do not claim three years of senior-management support unless your work history supports that statement.
2. List employment chronologically. Follow the advert’s instruction to show each institution, position and employment dates in DD/MM/YYYY format. Make sure your CV and Z83 form contain matching information.
3. Explain your responsibilities clearly. Instead of writing only “office administration”, identify the tasks you performed. For example, if accurate, you could write: “Prepared meeting agendas, recorded minutes and maintained follow-up records for management meetings.”
4. Highlight relevant computer and communication skills. Include software and administrative tools you have actually used. Give examples of preparing reports, drafting correspondence or organising electronic records where these reflect your experience.
5. Demonstrate confidentiality and judgement. If you have handled sensitive records or restricted correspondence, explain your responsibilities without revealing private information from a previous workplace.
6. Keep your cover letter specific. Explain why your actual qualifications and experience match this particular role instead of sending a generic letter for every vacancy.Example cover letter opening: “I wish to apply for the Personal Assistant position at Sebokeng Hospital, reference refs/057207. My background in [relevant area], together with my experience in [specific duties], has prepared me to provide organised and professional administrative support.”
7. Check consistency before submission. Compare your CV with the Z83 form, correct spelling errors and confirm that your employment dates and qualification details are accurate.

The advert states that supporting documents are not required at the initial application stage, but shortlisted candidates may be asked to provide certified copies and other relevant documents. Prepare those documents in advance without attaching extra material unless the application instructions request it.

Interview Preparation: Five Questions to Practise

The advert indicates that practical exercises or tests may be used for non-SMS positions. Applicants should therefore prepare to explain their experience and demonstrate relevant administrative skills.

1. How have you supported a senior manager in your previous role?

Describe your actual responsibilities, the level of manager you supported and the tasks you handled. Use a clear example, such as coordinating meetings or managing correspondence, and explain how your work helped the manager stay organised.

2. How would you organise a meeting for the CEO?

Explain the steps you would take to confirm the purpose, coordinate practical arrangements, prepare the agenda and ensure that relevant documents are available. You can also mention how you would record minutes and track follow-up actions after the meeting.

3. What would you do if you received confidential information that another employee requested?

Explain that you would follow the applicable workplace policies and access rules rather than share information simply because someone asked for it. A strong answer should demonstrate discretion, professional judgement and an understanding of authorised communication.

4. How do you manage several urgent tasks at the same time?

Give a real example if you have one. Explain how you identify deadlines, assess urgency, organise tasks and communicate when priorities conflict. Avoid claiming that you can complete everything immediately; show that you work methodically and raise concerns appropriately.

5. How do you ensure that minutes and official correspondence are accurate?

Discuss checking names, dates, decisions and action items, proofreading documents and confirming unclear information before finalising it. If you have used a review process or templates in a previous role, explain how they helped you maintain consistency.

Interview tip: Prepare examples from your own experience. If you have not performed a particular task before, explain how you would approach it and what procedures or guidance you would consult rather than inventing experience.

Step-by-Step Application Guide

Applications must be submitted online through one of the recruitment websites listed in the advert.

1. Find the vacancy: Visit Gauteng Online or the Professional Job Centre and look for the Personal Assistant position.
2. Confirm the reference number: Check that the post is listed as refs/057207 and that the details match the vacancy you intend to apply for.
3. Prepare the new Z83 form: Obtain the form from a Public Service Department or the DPSA documents page. Complete all required sections, initial and sign it as instructed.
4. Update your CV: Include your employment history in chronological order, with the institution, job title and exact employment dates in DD/MM/YYYY format.
5. Check your details: Ensure that the Z83 information matches your CV and that your qualification and experience details are correct.
6. Submit online: Upload the required Z83 form and detailed CV through the official recruitment platform. The advert does not require supporting qualification documents at the initial stage.
7. Keep confirmation: Save any submission confirmation or reference information supplied by the system.

Keep your identification document, qualifications, service certificates and references available in case they are requested later. The advert says shortlisted candidates will be asked to provide certified copies of qualifications, service certificates and other relevant documents on or before the interview. A driver’s licence is not listed as a requirement in the supplied advert, so do not assume it is compulsory for this post.

Closing date: 11 November 2026. Submit the application before the deadline and follow any additional instructions shown on the official recruitment website.

Scam and Application Safety Warning

Be cautious of messages claiming that you can secure this job by paying a fee, buying application forms from an individual or sending money to guarantee an interview. Legitimate government recruitment processes do not require applicants to pay a fee to obtain a job.

Use the official recruitment websites listed in the vacancy notice and verify unexpected messages before sharing personal information. Do not send copies of your identity document, banking details or qualifications to unverified contacts. The advert specifies online submission and says that faxed or hand-delivered applications will not be considered.

If someone contacts you claiming to represent the employer and asks for payment, treat the request as suspicious and confirm it through an official channel.

Frequently Asked Questions

1. What is the salary for the Personal Assistant position at Sebokeng Hospital?

The advertised annual package is R338,106 at Level 7, plus benefits. A simple division by 12 gives approximately R28,175.50 per month before deductions, but the actual take-home amount is not specified. Applicants should not treat this calculation as a confirmed net salary.

2. Do I need three years of experience to apply?

Yes. The advert specifies a minimum of three years’ experience providing support services to senior management. Your CV should show the relevant employers, positions and exact dates so the recruitment team can assess your experience. If your background is mainly general administration, check whether it meets this specific requirement before applying.

3. Must I submit certified qualifications with my initial application?

The advert states that applicants do not need to submit copies of qualifications, service certificates and other relevant documents at the initial stage. You must submit the new Z83 form and an updated, detailed CV. Shortlisted candidates will be asked to provide certified copies and other relevant documents as instructed.

4. Where can I apply for the vacancy?

The advert lists Gauteng Online and the Professional Job Centre as online application channels. Locate the correct vacancy and follow the official submission instructions. The supplied information does not include a direct application URL for this specific post.

5. What should I do if I do not receive a response?

The advert states that applications will not be acknowledged because of the anticipated volume. It advises applicants who have not been contacted within three months after the closing date to consider their applications unsuccessful. Keep any submission confirmation for your records, and use the official enquiry contact if you need to clarify the application process.

Disclaimer

Mojamzansi is not the employer or a recruitment agency. Always verify details with the employer on their official channel.