Department Administrator Jobs in Pretoria – HENSOLDT South Africa

Department Administrator Jobs in Pretoria are available at HENSOLDT South Africa for an administrative professional who can provide financial, operational and executive support to the Customer Services department. The position is based in Pretoria and involves office administration, procurement, financial administration, travel coordination, meetings, records management and departmental support.

The vacancy is listed under Job Requisition ID: 6020 and requires candidates to have a minimum Secretarial Diploma or an equivalent formal administrative qualification, together with 2–5 years of relevant administrative or departmental support experience.

The application deadline is 12 October 2026.

Department Administrator Jobs in Pretoria – Job Overview

Job Details	Information
Job Title	Department Administrator
Company	HENSOLDT South Africa / GEW Technologies (Pty) Ltd
Location	Pretoria, Gauteng, South Africa
Job Requisition ID	6020
Experience	2–5 years
Minimum Qualification	Secretarial Diploma or equivalent formal administrative qualification
Employment Type	Not specified in the vacancy
Salary	Not specified
Closing Date	12 October 2026
Department	Customer Services
Travel	Local and international travel coordination forms part of the role

About the Department Administrator Position

The Department Administrator will provide comprehensive administrative, financial and operational support to the Customer Services department.

This is a broad administrative position rather than a role focused only on reception or general office duties. The successful candidate will be expected to assist with financial processes, procurement, ERP transactions, travel arrangements, meetings, events, documentation, records and executive support.

The position also requires the administrator to help ensure that departmental activities are performed efficiently and in accordance with organisational processes and governance requirements.

Candidates applying for Department Administrator Jobs in Pretoria should therefore be comfortable handling confidential documentation, financial administration, multiple priorities and interactions with different stakeholders.

Key Responsibilities

The role covers several areas of departmental administration.

Financial and ERP Administration

The Department Administrator will support the financial and procurement activities of the Customer Services department.

Responsibilities include:

• Coordinating departmental financial administration.
• Supporting procurement activities.
• Processing ERP transactions.
• Tracking departmental expenditure.
• Preparing or supporting financial reports.
• Assisting with purchasing processes.
• Supporting budget management.
• Processing purchase requisitions.
• Supporting purchase order administration.
• Maintaining accurate financial and administrative records.

Experience with ERP systems is required, while experience with QMuzik or SAP is preferred.

Candidates with financial administration or bookkeeping experience may have an advantage.

Administrative and Executive Support

The successful candidate will also provide administrative and secretarial support to the department.

This includes:

• Managing documentation.
• Handling correspondence.
• Maintaining departmental records.
• Preparing reports.
• Managing diaries.
• Coordinating meetings.
• Taking minutes.
• Supporting office administration.
• Providing executive support.
• Maintaining document control.

Strong organisational skills will be important because the role involves managing several administrative activities at the same time.

Travel and Project Logistics

The Department Administrator will coordinate local and international travel and related administrative activities.

This may include:

• Travel arrangements.
• Accommodation bookings.
• Expense administration.
• Travel documentation.
• Project logistics.
• Supporting cost-effective travel arrangements.
• Ensuring travel processes follow company requirements.

Experience supporting international business activities and travel coordination is listed as an advantage.

Office, Meeting and Event Management

The role also involves maintaining the operational environment of the department.

Responsibilities include:

• Managing office facilities.
• Coordinating departmental resources.
• Organising meetings.
• Supporting functions and events.
• Coordinating visitors.
• Maintaining office resources.
• Managing administrative arrangements for departmental activities.

The successful candidate should therefore be comfortable dealing with people, suppliers, employees and other stakeholders.

Administrative Governance and Continuous Improvement

Governance and process compliance are also important parts of the position.

The Department Administrator will assist with:

• Documentation management.
• Leave administration.
• Process standardisation.
• Policy compliance.
• Administrative governance.
• Continuous improvement initiatives.
• Improving operational efficiency.
• Supporting consistent service delivery.

This means attention to detail is particularly important because administrative errors can affect financial processes, procurement, reporting and departmental operations.

Requirements for Department Administrator Jobs in Pretoria

Applicants should meet the minimum qualification and experience requirements before applying.

Minimum Qualification

The vacancy requires:

• A Secretarial Diploma, or
• An equivalent formal administrative qualification.

Candidates should ensure that their qualification is relevant to the administrative responsibilities of the position.

Work Experience

Applicants should have between 2 and 5 years of experience in an administrative or departmental support environment.

Experience that demonstrates responsibility for areas such as office administration, diary management, procurement, financial administration, travel coordination, records management or executive support can be useful for this type of position.

ERP Experience

Experience using Enterprise Resource Planning (ERP) systems is required.

Knowledge of QMuzik or SAP is preferred.

Applicants who have worked with an ERP system should clearly mention the system they used and the type of administrative or financial transactions they handled.

Financial Administration

Financial administration or bookkeeping experience is listed as advantageous.

This could be useful for candidates who have previously worked with:

• Purchase requisitions.
• Purchase orders.
• Expenditure tracking.
• Invoices.
• Financial records.
• Procurement administration.
• Budget-related administration.

Applicants should only list financial skills they genuinely possess.

Technical Skills Required

The vacancy highlights several technical and administrative skills.

Microsoft Office

Candidates should have advanced knowledge of:

• Microsoft Excel
• Microsoft Word
• Microsoft PowerPoint
• Microsoft Outlook
• Microsoft SharePoint

Excel may be particularly useful for financial administration, reporting, expenditure tracking and administrative data analysis.

Procurement and ERP Administration

The role requires knowledge of ERP administration and procurement processes.

Experience with QMuzik or SAP is preferred.

Travel and Expense Administration

Candidates should understand travel coordination and expense administration, particularly if they have supported employees travelling for business purposes.

Records and Document Management

Strong records management and document control skills are important because the role involves handling departmental documentation, correspondence and administrative records.

Diary and Meeting Management

Experience with diary management, meeting coordination and minute taking is also required.

Reporting and Data Analysis

The Department Administrator will also work with report preparation and administrative data analysis.

Candidates should therefore be comfortable collecting information, checking accuracy and presenting administrative information clearly.

Asset and Office Resource Administration

Experience maintaining an asset register and managing office resources is another useful skill for this position.

Who Should Apply?

This position may suit an experienced administrator who wants to work in a structured corporate environment and take responsibility for a broad range of departmental functions.

You may be a suitable candidate if you have experience in areas such as:

• Department administration.
• Executive or secretarial support.
• Procurement administration.
• Financial administration.
• ERP systems.
• Travel coordination.
• Office management.
• Records management.
• Meeting coordination.
• Report preparation.

Candidates who can demonstrate both strong administrative skills and an understanding of financial and procurement processes may be particularly well suited to the responsibilities described in the vacancy.

How to Prepare Your CV

If you are applying for Department Administrator Jobs in Pretoria, avoid submitting a generic CV that only lists basic office duties.

Your CV should demonstrate how your previous experience relates to the position.

For example, if you have experience processing purchase orders, don’t simply write:

“Responsible for administration.”

Instead, describe the responsibility accurately, such as:

“Supported procurement administration by processing purchase requisitions, maintaining records and following internal purchasing procedures.”

Similarly, if you have used SAP or another ERP system, mention the system by name and explain what you used it for.

Your CV should clearly highlight:

• Your highest relevant qualification.
• Years of administrative experience.
• ERP experience.
• Microsoft Office skills.
• Excel experience.
• Procurement experience.
• Financial administration.
• Travel coordination.
• Diary management.
• Meeting coordination.
• Report preparation.
• Records management.
• Document control.

Only include experience and skills that you can substantiate.

How to Apply for the Department Administrator Vacancy

Candidates interested in the position should apply directly through the HENSOLDT Careers Page.

The vacancy gives the following information:

Job Title: Department Administrator
Job Requisition ID: 6020
Location: Pretoria, South Africa
Closing Date: 12 October 2026

Applicants should prepare an updated CV and ensure that their qualifications and relevant administrative experience are clearly presented before submitting the application.

The employer states that candidates who have not been contacted within 14 days of the closing date should consider their application unsuccessful.

HENSOLDT South Africa Recruitment Values

HENSOLDT South Africa states that diversity, equity and inclusion form part of its organisational strategy.

The company indicates that it is committed to building a diverse and inclusive corporate culture and providing equal employment opportunities.

The vacancy also states that preference will be given to suitable candidates from designated groups, in line with the company’s stated employment-equity approach.

Department Administrator Salary

The salary for this Department Administrator position is not specified in the vacancy information provided.

Applicants should therefore avoid relying on unofficial salary figures when deciding whether to apply.

Where salary information is not published, candidates can use the application or recruitment process to obtain clarification where appropriate.

Important Information Before Applying

Before submitting your application, make sure that:

• You have the required Secretarial Diploma or equivalent qualification.
• You have 2–5 years of relevant administrative experience.
• You have ERP experience.
• You understand the requirements of the role.
• Your CV clearly demonstrates relevant administrative experience.
• Your contact information is current.
• Your application is submitted through the official HENSOLDT Careers Page.
• You apply before 12 October 2026.

Never pay a person to submit a job application on your behalf. Be cautious of recruitment scams requesting payment, banking information or other unnecessary personal information.

Frequently Asked Questions

What is the closing date for the Department Administrator vacancy?

The application deadline is 12 October 2026.

Where is the Department Administrator position located?

The position is based in Pretoria, South Africa.

What qualification is required?

Applicants need a minimum Secretarial Diploma or equivalent formal administrative qualification.

How much experience is required?

The vacancy requires 2–5 years of experience in an administrative or departmental support environment.

Is ERP experience required?

Yes. Experience using Enterprise Resource Planning (ERP) systems is listed among the requirements.

Is SAP experience required?

SAP experience is not stated as mandatory. However, QMuzik or SAP experience is preferred.

Is financial experience an advantage?

Yes. Financial administration or bookkeeping experience is listed as advantageous.

Does the position involve travel?

The role includes coordination of local and international travel, although the vacancy does not state that the successful candidate will personally travel as part of the job.

What Microsoft Office skills are required?

The vacancy highlights advanced skills in Excel, Word, PowerPoint, Outlook and SharePoint.

What is the job requisition number?

The Department Administrator vacancy has Job Requisition ID 6020.

What is the salary?

The salary is not specified in the vacancy information provided.

Final Thoughts

The Department Administrator vacancy offers an opportunity for an experienced administrative professional to support a Customer Services department across finance, procurement, ERP administration, travel, office management, reporting and executive support.

The position is particularly relevant to candidates with a Secretarial Diploma or equivalent qualification and 2–5 years of administrative experience, especially those who have worked with ERP systems, procurement processes and financial administration.

If you meet the requirements, make sure your CV clearly demonstrates your administrative experience and relevant technical skills before applying.

Application deadline: 12 October 2026.

Applicants should apply directly through the official HENSOLDT Careers Page and verify the vacancy details before submitting their application.