Admin Assistant Jobs in Johannesburg – Smollan

Admin Assistant Jobs in Johannesburg are available at Smollan for an Admin Assistant II position based in Houghton, Johannesburg. The permanent position involves providing administrative support to the relevant business unit, including sales tracking, trade visit scheduling, expenditure administration, diary management, office administration and reporting.

The position is listed under reference 2000483863 and requires a minimum Grade 12/NQF Level 4 qualification. Candidates should also have 1–2 years of secretarial or administrative experience, preferably within the financial industry.

The application closing date is 31 October 2026 at 15:31.

Admin Assistant Jobs in Johannesburg – Job Overview

About the Admin Assistant II Position

The Admin Assistant II position at Smollan is focused on providing administrative support to the relevant business unit.

The successful candidate will assist with a variety of activities rather than performing only general office duties. The role includes sales report preparation, coordinating trade visits, scheduling appointments, arranging travel and accommodation, managing expenses, supporting payment processes and maintaining administrative records.

The position also requires strong communication and organisational skills because the administrator will interact with internal and external stakeholders and will be expected to manage competing priorities.

Candidates interested in Admin Assistant Jobs in Johannesburg should be comfortable working with confidential information, coordinating schedules and following up on outstanding tasks.

Key Responsibilities

The Admin Assistant II role covers several areas of business administration.

Sales Tracking and Reporting

The successful candidate will support sales tracking and reporting activities.

Responsibilities include:

• Drawing relevant sales reports from databases.
• Collating information into reports.
• Sending reports to relevant stakeholders.
• Updating relevant information and records.
• Drawing and collating reports when required.

Attention to detail is important because the information collected may be used by other stakeholders for business activities and decision-making.

Coordination of Trade Visits

The position also involves coordinating trade visits and related schedules.

Responsibilities include:

• Scheduling call cycles.
• Scheduling trade visits.
• Avoiding conflicting appointments.
• Organising travel arrangements.
• Arranging accommodation for out-of-town travel.
• Coordinating related appointments and activities.

Candidates should therefore be organised and comfortable managing multiple appointments and deadlines.

Budget and Expense Administration

The Admin Assistant II will also support expenditure-related administration.

This includes:

• Collating expense claims.
• Collecting business slips from employees using company credit cards.
• Submitting documentation to Finance for payment.
• Looking for opportunities to reduce unnecessary costs.
• Processing vendor payments through SSA FM.

Financial management skills are listed among the required knowledge and abilities.

Diary Management and General Administration

Diary and scheduling responsibilities form an important part of the position.

The successful candidate may be responsible for:

• Managing appointments.
• Coordinating day-to-day schedules.
• Planning agendas.
• Distributing agendas.
• Scheduling recurring events.
• Taking meeting minutes.
• Maintaining confidentiality.
• Screening calls and emails.
• Directing queries to appropriate stakeholders.
• Following up on issues.
• Escalating matters when necessary.
• Coordinating events and functions within budget.

The role requires someone who can anticipate priorities rather than simply responding to tasks as they arise.

Office Administration

The position also includes general office administration.

Responsibilities include:

• Booking boardrooms.
• Ensuring meeting equipment and tools are available.
• Coordinating stationery requirements.
• Supporting office housekeeping.
• Updating the asset register.
• Maintaining information on company assets such as vehicles and cell phones.
• Updating client databases.
• Updating call cycles.
• Maintaining internal staff information.
• Keeping files and information accessible.
• Maintaining confidentiality.
• Tracking birthdays, occasions and events.
• Updating information on shared drives.
• Uploading ID cards.
• Performing ECR reference checks.
• Assisting with HR-related tasks when requested.

This makes the position suitable for an administrator who is comfortable with both routine administration and supporting different business functions.

Requirements for Admin Assistant Jobs in Johannesburg

Applicants should meet the minimum qualification and experience requirements before applying.

Minimum Qualification

The minimum qualification is:

Grade 12/NQF Level 4.

This means applicants do not necessarily need a university degree or diploma to meet the minimum education requirement stated in the vacancy.

However, candidates should still demonstrate relevant administrative skills and experience.

Work Experience

Smollan requires:

1–2 years of secretarial or administrative experience.

Experience in the financial industry is preferred.

Candidates with previous experience in office administration, secretarial support, scheduling, reporting, expense administration or similar environments should clearly highlight this experience on their CV.

Skills and Competencies

The vacancy highlights several competencies that candidates should demonstrate.

Communication

Strong verbal and written communication skills are required because the role involves dealing with stakeholders, handling queries, coordinating schedules and preparing reports.

Collaboration

The administrator will work with different people across the business. The ability to cooperate with colleagues and maintain effective working relationships is therefore important.

Emotional Maturity

The role involves dealing with issues, complaints and competing priorities. Candidates should be able to remain professional and diplomatic when handling difficult situations.

Resilience

Administrative roles can involve multiple deadlines and unexpected requests. The ability to remain productive under pressure is important.

Initiative

The successful candidate should be able to identify what needs to be done and take appropriate action rather than waiting for every task to be assigned.

Delivery and Goal Focus

The vacancy also highlights delivering and goal focus as key competencies. Candidates should therefore demonstrate reliability and the ability to complete assigned responsibilities.

Knowledge and Skills Required

The vacancy lists the following knowledge and skills:

• Verbal and written communication.
• Sales objective achievement skills.
• Financial management skills.
• Time management.
• Planning and organising.
• Attention to detail.
• Interpersonal skills.

Applicants should use their CV to demonstrate these skills through real examples rather than simply listing them without context.

Who Should Apply?

This opportunity may suit candidates who already have some administrative or secretarial experience and are looking for a permanent position in Johannesburg.

You may be suitable if you have experience with:

• Office administration.
• Secretarial support.
• Diary management.
• Scheduling.
• Sales reporting.
• Expense administration.
• Meeting coordination.
• Travel arrangements.
• Database administration.
• Document management.
• Financial administration.
• General office support.

Candidates who have worked in the financial industry may have an advantage because this type of experience is specifically identified as preferred.

How to Prepare Your CV

If you are applying for Admin Assistant Jobs in Johannesburg, make sure your CV is tailored to the requirements of this position.

Your CV should clearly show:

• Grade 12/NQF Level 4 qualification.
• 1–2 years of administrative or secretarial experience.
• Financial industry experience, if applicable.
• Microsoft Office or relevant computer skills.
• Diary management experience.
• Scheduling experience.
• Report preparation.
• Expense administration.
• Communication skills.
• Planning and organising.
• Attention to detail.
• Customer or stakeholder interaction.

Instead of simply writing:

“General administration.”

provide useful detail where possible, for example:

“Coordinated meetings, maintained diaries, prepared agendas and recorded meeting minutes while maintaining confidentiality.”

Only include responsibilities that accurately reflect your actual experience.

Salary for the Admin Assistant II Position

The salary is not specified in the vacancy information provided.

Applicants should therefore not rely on unofficial salary figures when deciding whether to apply.

If salary information is important to you, you can seek clarification through the appropriate recruitment process.

How to Apply for the Admin Assistant II Position

Candidates interested in the position should apply through the official Smollan recruitment/application platform.

Use the following vacancy details when searching for the position:

Position: Admin Assistant II
Reference: 2000483863
Location: Houghton, Johannesburg
Employment: Permanent
Closing date: 31 October 2026 at 15:31

Applicants should submit an updated CV and ensure that their qualifications and relevant administrative experience are clearly presented.

Do not wait until the final day to apply. Online recruitment systems can become busy near closing dates, so submitting your application early is advisable.

Important Information Before Applying

Before applying, check that:

• You have at least Grade 12/NQF Level 4.
• You have 1–2 years of secretarial or administrative experience.
• Your CV is up to date.
• Your administrative experience is clearly explained.
• Your contact details are correct.
• You highlight relevant financial administration experience where applicable.
• You can demonstrate good communication and organisational skills.
• You submit the application before the closing date.

The application deadline is 31 October 2026 at 15:31.

Frequently Asked Questions

What is the Admin Assistant II reference number?

The reference number is 2000483863.

Where is the Admin Assistant II position located?

The position is located in Houghton, Johannesburg, South Africa.

Is the Admin Assistant II position permanent?

Yes. The vacancy lists the employment type as Permanent.

What qualification is required?

The minimum qualification is Grade 12/NQF Level 4.

How much experience is required?

Candidates should have 1–2 years of secretarial or administrative experience.

Is financial industry experience required?

Financial industry experience is preferred, according to the vacancy.

What are the main duties?

The role includes sales tracking, report preparation, trade visit scheduling, travel arrangements, expense administration, diary management, office administration, asset register updates, database maintenance and general administrative support.

What is the closing date?

The closing date is 31 October 2026 at 15:31.

What is the salary?

The salary is not specified in the vacancy information provided.

Final Thoughts

The Smollan Admin Assistant II vacancy is a permanent opportunity for candidates with Grade 12/NQF Level 4 and 1–2 years of secretarial or administrative experience.

The position offers a broad range of responsibilities, including sales reporting, scheduling, expense administration, diary management, office administration, travel coordination and stakeholder support.

Candidates who are organised, reliable, good communicators and comfortable managing multiple administrative tasks may find this opportunity relevant.

If you meet the minimum requirements, prepare a targeted CV and submit your application before 31 October 2026 at 15:31.

Always verify the vacancy details and application instructions on the official employer recruitment platform before submitting your personal information.